What Limits Exist for an Evernote Account?

Evernote can do a lot, but like any application, it has its limits, and it helps to know what these are when you design a workflow that best suits your use case.

[EDIT]: Please note that as of today (August 21, 2014) Evernote has dropped support for at least two features: the creation of public notebooks and the text-to-speech with Clearly. These changes to its service have not been officially announced, but upon discovery by users, have been acknowledged by customer support staff — I am afraid this page may be outdated, and you can only know for sure what is available by testing the service thoroughly and planning accordingly, as features might change without notice.

forum post

Limits

Below are some of the limits that I know about for Evernote accounts. For limits that I am only guessing about, and have not seen in writing, there are no links.

My recommendation would be to organize around the lowest common denominator of features available in your situation. If you have a Mac and an iPhone, for example, and you think you will be using the iPhone a lot, I would work within its limitations.


Universal Limits

  • Tags: 100,000 per account.
  • Title Length: 255 characters
  • Tags Per Note: 100.
  • Saved Searches: 100.
  • Text within a Note: 5 MB.
  • Storage: “Unlimited,” according to Evernote, but it you have a Premium or Business account with 100,000 notes (the maximum) that all have 100 MB attachments (the maximum), then your maximum storage in a single account is about 9,766 GB / 9.5 TB. Of course, you could transfer your Premium subscription to another account and fill that up, so it is “unlimited” in that sense, but each account (at the moment) does have a practical limit. Also see the yearly upload limits below to get a sense of how many years this would take.
  • Number of Devices Logged into an Account: Unknown, but I am not aware of any limits
  • Number of Users Who Can Join a Private Notebook: 250
  • Number of Users Who Can Join a Public Notebook: Unlimited
  • Saved Searches: 100
  • Shortcuts: 250
  • SSL (Secure Sockets Layer): Yes.
  • Daily Received Email Limit: 250
  • Failed Login Attempts: After 20 failed attempts, you will receive the message “too many login attempt failures. Please try again later.”
  • PDF OCR (Optical Character Recognition): You must be a Premium subscriber, the raw PDF must be 50 megabytes or less, the scan must contain no more than 100 pages, the raw PDF cannot already contain “searchable” text that you can select and copy, the PDF can’t be encrypted or protected with a passphrase, and the PDF cannot be a handwritten document. If you want to get more technical, text must have an approximately 0, 90, or 270 degree orientation.
  • Image OCR: The limit for images is not clear, and seems to vary based on some combination of factors, but customer support has said that the largest one that can be reliably OCR’d at this time is about 3000 x 2400px at 300 DPI.

Tier Limits

  • Account Switching in the Desktop Apps:
    • Free = Apparently, no account switching.
    • Premium = Apparently, you can switch with an unlimited number of Premium accounts, but you can only switch with one Free account.
    • Business = Apparently, you can switch with an unlimited number of Premium or Business accounts, but you can only switch with one Free account.
  • Advertisements:
    • Free = Cannot hide.
    • Premium = Able to hide.
    • Business = Able to hide.
  • Emails (Daily Sent):
    • Free = 50.
    • Premium = 250.
    • Business = 250 (?)
  • Histories for Notes:
    • Free = No access.
    • Premium = Access through the Web client (the desktop apps on Mac and Windows will connect you to the Web through the native clients). A snapshot of your notes is taken every eight hours or so. I recommend making your own backups as well if you are using a desktop, and there are ways on mobile to make sure you minimize the risk of data loss (see the bottom of my post about backup strategies).
    • Business = Access through the Web client (the desktop apps on Mac and Windows will connect you to the Web through the native clients). A snapshot of your notes is taken every eight hours or so. I recommend making your own backups as well if you are using a desktop, and there are ways on mobile to make sure you minimize the risk of data loss (see the bottom of my post about backup strategies).
  • Joined Notebooks (number of ones shared with you):
    • Free = 100.
    • Premium = 100.
    • Business = 250.
  • Maximum Note Size:
  • Monthly Upload Amount:
    • Free = 60 MB, with unlimited storage (only the amount you upload is counted against you, not the amount you store on the servers).
    • Premium = 1 GB, with unlimited storage.
    • Business = 2 GB, with unlimited storage.
  • Notebooks and Stacks:
    • Free = 1-250 synchronized (uploaded to Evernote servers), but unlimited local notebooks (kept on your computer and not uploaded to Evernote servers).
    • Premium = 1-250 synchronized (uploaded to Evernote servers), but unlimited local notebooks (kept on your computer and not uploaded to Evernote servers).
    • Business = 1-5,000 synchronized (uploaded to Evernote servers) in the Business Library, but 1-250 synchronized for each user account (uploaded to Evernote servers), and unlimited local notebooks (kept on your computer and not uploaded to Evernote servers).
  • Number of Notes:
    • Free = 100,000.
    • Premium = 100,000.
    • Business = 500,000.
  • Offline Access to Notes on Mobile Devices:
    • Free = None.
    • Premium = Access to offline notes. However, you cannot make joined notebooks (ones that someone shares with you) available offline.
    • Business = Access to offline notes, and you can make notebooks you join in the business library available offline as well.
  • Search Indexing:
    • Free = Text and images.
    • Premium = Text, images, PDFs, and several other kinds of Office and iWorks files.
    • Business = Text, images, PDFs, and several other kinds of Office and iWorks files.
  • Sharing and Joining Notebooks:
    • Free = You can share notebooks just like a Premium or Business member, but you can only give others the ability to modify one of them (a recent unannounced change in late 2013). You can join notebooks, and if the owner of the notebook is Premium and they enable you to make modifications, you can create and edit notes in that notebook. Please note that you cannot create tags, though, no matter what payment tier you have. Only the notebook owner (regardless of payment tier) can do that.
    • Premium = In addition to everything the Free users can do, you can share multiple notebooks and you can give others the ability to modify them.
    • Business = In addition to everything the Premium users can do, you also have the ability to share and join notebooks in your Business Library. Once you have shared your notebook to a Business Library, though, you will not be able to delete it. You can delete the notes, but only the administrator can empty the trash and permanently delete them.
  • Support:
    • Free = Yes.
    • Premium = Prioritized over Free, and live chat available.
    • Business = “Access to the highest level of support from a dedicated business support team,” and phone support available for business accounts with ten or more users.
  • Two-Factor Authentication:
  • Yearly Upload Limits:
    • Free = 720 MB (60 MB x 12 months).
    • Premium = 37 GB (1 GB x 12 months + 25 GB of additional storage for purchase).
    • Business = 49 GB (2 GB x 12 months + 25 GB of additional storage for purchase).

Client Limits

Android

  • Export: You can only export from the desktop clients (Mac and Windows). iOS, Android, and the Web clients do not have the ability to export your notes.

iOS

  • Export: You can only export from the desktop clients (Mac and Windows). iOS, Android, and the Web clients do not have the ability to export your notes.
  • Joined Notebooks: You can only search joined notebooks individually, you cannot search them from the All Notes screen, and you cannot download them for offline use.
  • Merging: You cannot merge notes in iOS.
  • Note Links: You cannot create note links in iOS. You can create a shared URL if you want to share the note with someone.
  • PDFs: If you are offline, the content of PDFs and other attachments will not be included in search results, and neither will new content that has not yet been synced. Even if you download notes for offline searches, the PDFs in them will not show up in the search results.
  • Sorting: There are currently three sort options in Evernote for iOS: Updated, Created, and Title. There is no ability to reverse the sort order, sort by tags, etc. as you can on the desktop versions.

Mac

  • Export: You can only export from the desktop clients (Mac and Windows). iOS, Android, and the Web clients do not have the ability to export your notes.
  • Joined Notebooks: You can search them all at once, but (unlike on iOS or Android) you cannot choose whether you want to download them onto your device. If you join a notebook, you must download it.

Mobile

  • The mobile version of the Web site (http://www.evernote.com/m) stopped working for a while (perhaps months — no one knows). Today (2014-02-09) it appears to be working, but with some errors. I don’t know why it stopped working or if it will continue working. On iOS, I recommend using the Puffin browser to access the regular Web site at www.evernote.com— Safari and other browsers will not work.

Web

  • Backups: You cannot backup your work (the notes are not stored on your local drive), you cannot download it for offline use, and you cannot export notes. The notes are stored directly on Evernote’s server, where they are available for syncing to your devices.
  • Date Created: Like the mobile clients, you cannot change the date created.
  • Fonts: You only have six choices (Helvetica, Times New Roman, Courier New, Georgia, Trebuchet, and Verdana).
  • Mobile: The Web client does not function properly in iOS (iPhone / iPad) if you use the default Safari browser. The only one where it does appear to work is in the Free Puffin browser.
  • Note Links: You can generate a shared URL (making your note public to be shared with others), but you cannot generate internal note links (for a private, personal wiki). Only the Windows and Mac desktop versions can do this.
  • Recent Notes: These do not exist on the Web version.
  • Tags: You can enter a lot of them, but you will only be able to see the first five or six (depending on the length of your tags).
  • Word Count: There is no word count available.

Windows

  • Export: You can only export from the desktop clients (Mac and Windows). iOS, Android, and the Web clients do not have the ability to export your notes.
  • Joined Notebooks: You can search them all at once, but (unlike on iOS or Android) you cannot choose whether you want to download them onto your device. If you join a notebook, you must download it.